Job Description

The Riverside Police Department is accepting applications for the position of Police Records Specialist to establish an eligibility list. The eligibility list established may be utilized to fill the any upcoming vacancies within this classification for a period of up to 12 months. Police Records Specialist performs a variety of complex and responsible document management duties that include the use of multiple confidential automated law enforcement databases. Provides data entry of criminal information into confidential records management systems and various state and federal confidential telecommunications systems. Duties may include, but are not limited to, the following : Provide professional customer service to police personnel, City department staff, other law enforcement personnel, and the general public; perform a wide variety of complex document management duties related to confidential police reports, law enforcement records, court requirements, subpoenas, police records, and registrant and permit files. Receive and review officer court information on various subpoena types; notify officers for on-call status and notify when no longer needed for court; serve as liaison between case attorneys, police officers, and police management relating to court appearances. Duplicate and certify the copies of all police records in responses to requests from case attorneys, discovery requests, or general public records act requests; work the front counter and provide courteous and expeditious customer service for records and related requests; use and employ Live scan techniques for records management. Review, redact, and compile audio and video recordings and prepare them for dissemination utilizing various forms of department software. Access county, state, interstate, and national law enforcement records, automated data and electric information systems for the purpose of research, retrieving, updating, and purging the databases. Process and prepare documentation; maintain and retrieve a high volume of police data and records of criminal investigations, arrests, accidents, complaints, and incidents; disseminate police files to appropriate investigative divisions and other outside agencies as required by law and scan files into document management systems. Process and prioritize arrest reports for assignment and assist in the completion of arrest packages; follow up on cases that have been returned by the District Attorney’s office for more information. Keep statistics and make reports on daily activities and work volume; cross-train on multiple functions. Perform mail duties as needed to transport police reports or other law enforcement documents to various police facilities. Access State of California Law Enforcement and Telecommunications System (CLETS) and National Law Enforcement Systems to enter, modify, update and retrieve data; process Live scan applicant and criminal fingerprints and submit electronically to the Department of Justice. Operate a variety of office equipment and perform minor adjustments on office machines and request maintenance services as necessary. Cross train on all assignments in the Records Bureau and provide training to employees assigned to perform Records duties as directed. Perform vehicle inspections and sign off verified citation corrections; review police reports, and registration documentation to determine legal release of towed and stored vehicles, accept fees, issue receipts, and provide documentation to be accepted by contracted tow yards. Answer telephones, referring inquiries as appropriate, and assist the general public. Perform other duties as assigned. Recruitment Guidelines: Education: High school graduation or satisfactory equivalent (GED). Experience: One (1) year of experience in a police department maintaining records. Necessary Special Requirements for both positions: Must be able to successfully pass an extensive police background. Possession of, or ability to obtain, a valid, appropriate Class "C" California Motor Vehicle Operator's License. Physical Demands and Working Conditions: Work is done in a standard office environment and in the field with exposure to bodily fluids, chemicals, tools, and potentially hazardous conditions. Employees may interact with staff and/or public and private representatives and will provide professional customer and crime related service. The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. IMPORTANT : Appointment is subject to successful completion of a pre-employment background investigation, medical/physical examination, and drug and alcohol test; and may be subject to polygraph examination, and/or psychological examination As part of the background investigation, all claims of education and experience made in the employment application process, as well as other information submitted, will be verified. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. #J-18808-Ljbffr

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